 Thursday, 31-May-2012
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| Online or Web based Accounting and Inventory Control Application including a online store for your business with a shopping cart and credit card interface. Globally accessible from any internet browser. | | Learn More | | | | Web or internet based, browser driven software, globally accessible, secure and reliable, run from any computer, no software downloads, protected by password, multi user accounting, billing and inventory control system ... |  | | |
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VAT Accounting users 
Accounting, Billing Inventory Control
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Accounting Software
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Industries, Manufacturing Units
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Hospitals, Nursing Homes
Hospital Management Software
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Hotel, Restaurant Billing and Accounting Software
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Petrol Pumps Billing and Accounting Software
Pharmaceutical Dealers
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HiTech Financial Accounting for Petrol Pumps
Software for Management of Petrol Pumps
Complete with Pump Module, Payroll and Accounts Module
Create Cash/Credit Memo for Oil / Other SalesBilling, Making Petrol Diesel Invoice, Invoicing
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To prepare Cash / Credit Invoice for Oils and Other sales give menu command Sales Bill. Invoice Window will open for Cash Memo which will become credit memo if it remains unpaid or partially paid.
By default the date which is displayed is of last entry date and not the current system date. You can change it to your desire date.
To select a customer name in the invoice is very easy. You can type customer code or first part of the name of the customer in the text box marked Sold To. The customer name and address will appear in the invoice when you press tab for making the next entry. If the code or name you typed here does not match with any of the customers then the customer list will be automatically displayed. You can also press command button Find to display the List of Customers. You can select a name from this list easily. Press command button OK. The customer name and address will appear in the invoice. The invoice due date will change accordingly if the Due Days are defined for that customer in the customer record. You can fill in the challan no., order no., order date etc. if applicable. You can also specify the sales a/c for this invoice by selecting a account name from the combo displaying account names.
You can select the sales account from the drop down list box named Sales A/C. If you do not specify anything then the default Oils and Others Sales Accounts is used. This account is defined in menu Setup Accounts >> submenu Setup Account Heads under main menu named Accounts.
To select a product names in the invoice is also very easy. You can type product code in column 1 of the grid (item code) or first part of the name of the product in the column 2 of the grid (product). The product name, packing, M.R.P., Rate, Taxes and Manufacturer name will appear in the invoice when you press tab for making the next entry. If the code or name you typed in the columns do not match with any of the product then the product list will be automatically displayed. You can also press command button Products List or double click the grid in col 1 or 2 to display the List of ProductsYou can select multiple products by tagging them and specify their quantity in this list easily. Press command button OK. All the selected products and quantities with other details will appear in the invoice. The sub total will be calculated as per the rates and tax amount will be calculated as per the tax individually defined for each of the product item. You can change any of the value which is entered in the product grid like percentage tax, rate, batch no. or expiry. To delete any row from this grid press command button Del Row.
In sales bill the details of product shown are Code, Product Description, Unit, Qty, Free, Rate, Amount, CP Code, SP Code, VAT %, Disc %, Disc Amount, manufacturer's Name and Group of product. Discounts may be given in grid. You can enter. Amount Paid is calculated after deduction of discount. You can enter Number of invoice, Date and Due date under the heading Invoice No.
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When you have entered required sale quantity and free quantity the total of which is more than the current stock of the item then No Stock Flag appears. In other words whenever the stock is about to become negative the no stock flag will show up to warn you that the stock of the shown item is about to become negative. The No Stock Flag will show the total quantity of the item in question along with the quantities in the stock at various locations. The product you selected will be highlighted. You have three options when you get a no stock flag. If you press command button Cancel then the requested item will be removed form the invoice. If you press command button Adjust then you'll get required free and sale quantity of the same product at different locations will be added automatically in the list until the required free and sale quantity is entered in the invoice or products at all the locations are finished. If the adjustment could not be done you will get a message. If you press command button Accept then the sale and free quantity you entered in the invoice will be accepted and the stock will become negative.
Inventory control module of Hitech Financial Accounting can work with the negative stocks. Whenever the item having negative stock is purchased the negative stock amount will be adjusted against the purchased quantity.
At the bottom of the window there is shortcut panel. It contains list of functions keys to facilitates faster entry. On pressing various function keys the facilities we get are as follows. These commands can also be issued through the panel.
F2 : Select Customer. Instead of clicking on command button Find Cust we can directly display the list of customers by pressing this function key.
F3 : Show the list of products. Same as Find Prod .
F4 : New invoice. Instead of clicking on command button New invoice we can directly display the window for editing New invoice by pressing this function key. And you can close this window directly by pressing function key F10 : Close invoice Entry.
F5 : Switch to Edit mode or to Add Mode.
F6 : Print the current invoice.
F7 : Delete the current invoice.
F9 : Show the list of existing invoices. Works only in Edit Mode.
F12 : Popup the Calculator.
When you use tab key the cursor will move to different boxes and if the data is already written on that box and you try to enter any entry it will be overwritten.
All invoices when they are saved are posted in the ledger automatically if the Post Ledger Automatically check box is checked in the invoicing preference setup.
As long as the invoice entry window is displayed you can do nothing else but making the invoice entry. The main menu will become accessible only when you close the invoice entry window.
To print the invoice please refer to : Printing Using Hitech Print Engine
It should be noted that the menu item Oil & Other Sales (Cash or credit) and the menu item Adding New Oil/Other Sales shall do the work of inserting a invoice as you would do manually above. This link is provided in the Petrol Pump Module to facilitate entry by less trained staff.
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